Did you know that 20-40% of health system spending globally is wasted through inefficiency? In an industry as vital as healthcare, that waste has a direct impact on people’s lives. Luckily, most spending waste in healthcare could be easily solved with minor changes. One of the easiest changes is to implement an output automation solution. If you’re a healthcare organization aiming to optimize your ROI and maximize operational efficiency, here are five efficiencies your org can gain by implementing output automation.
What Is Output Automation?
First, let’s define output automation. Output automation is the practice of ensuring any output from any system is delivered to the correct destination at the right time and in the preferred format. Not to be confused with Output automation, Output management focuses mainly on the creation, sharing, printing, downloading, and storage of documents.
An output automation platform can help your company with:
- Managing workflows for both printed and digital documents
- Providing visibility into printing habits and document delivery patterns
- Capturing data from various sources (including CRMs, ERPs, and emails) and tracking how they’re delivered
- Formatting and storing documents and data so they’re safe, accessible to the right people, and easily searchable
1. Eliminate Downtime
Downtime can be dangerous within healthcare organizations—for patients’ well-being and your business. When your printer environment stalls, physicians can’t send in medication orders, consent forms can’t be printed, health insurance companies can’t access necessary information, and care is delayed.
Outdated printer systems often have a single point of failure. If one piece of hardware stops working or the system crashes, it halts internal and external processes. However, output automation software ensures that anyone can print the necessary documents whenever they’re needed. You can set up automatic redundancies, allowing you to print even when one system fails. Vasion’s PrinterLogic Output Automation solution establishes direct links between clients and printers so you can print even if there’s a server failure or a WAN outage.
2. Strengthen Compliance and Security
Compliance and security measures are integral to protecting sensitive information in healthcare. Organizations in the field are required to safeguard data for multiple regulations, such as HIPPA and GDPR, at all times. Output automation helps manage and prevent access to private, sensitive patient health information (PHI), which aids in upholding compliance regulations.
Output automation software provides a detailed audit trail of who prints and accesses what information. Admins can set up special rules to prevent the printing of certain types of information to help protect PHI. With output automation, you can also redact print jobs in real-time, protecting sensitive data from exposure and avoiding the improper disposal of paper that may include PHI.
3. Cut Printing Costs
Healthcare organizations shouldn’t have to sacrifice quality of care for lower costs. Companies can save money while increasing the quality of patient care by using output automation software. There’s no need to keep dumping money into unreliable, expensive legacy printers that constantly need to be fixed. With output automation software, you can:
- Eliminate unreliable front-end print servers
- Streamline driver and printer deployments to cut unnecessary hardware
- Keep all print jobs on your local network
- Drive automation and content management across the enterprise for all printed, scanned, emailed, and faxed documents
Output automation software also allows you to track print jobs, set print limits, and easily share digital documents, all of which help lower printing costs.
4. Simplify Integrations
Healthcare companies often juggle dozens of software platforms, including identity providers (IdP), electronic medical record (EMR) systems, electronic health record (EHR) systems, etc. Output automation systems are designed to integrate easily with other platforms so organization’s don’t have to pick and choose between options. Vasion’s PrinterLogic Output Automation integrates seamlessly with Epic, Nutanix, Citrix, Azure Virtual Desktop, VMware, IGEL OS, and more to keep all systems connected and running smoothly without interruptions.
5. Relieve IT Teams
Another feature of output automation that helps increase efficiency is self-service printing. This permits healthcare workers who are traveling between locations or buildings to print without having to submit a ticket and involve helpdesk workers. This allows not only your IT team to reallocate time previously spent on helpdesk tickets, but permits all employees from your organization to focus on more pressing matters and not printing.
Increase ROI and Efficiency with Output Automation from PrinterLogic
Output Automation from PrinterLogic increases ROI and boosts efficiency by helping you better manage and optimize your print environment.