OUT WITH THE OLD
Life without Simplified Scanning is hard
The scanning process baked into MFDs involves a user scanning their document, finding the saved file in a pre-configured destination, which varies from printer to printer, then manually attaching it to an email to share with other employees, including those remote (in a hybrid office space). This workflow is not only a poor user experience and inefficient, but also leaves room for human error, document mishandling, theft, and data loss.
Centralize your digital document management
Archaic document management methods consist of cabinets or closets filled with paper documents. This limits collaboration between in-office and remote team members and costs money to continue to maintain, both in storage and printing costs. Ditch the fire hazard, clean out those closets, and go digital to ensure your team has access to everything they need—wherever they are.
REINVENT HOW YOU SCAN
Everything you need to scan reliably
Simplified Scanning offers increased efficiency and productivity, cost savings, effective document accessibility, and maintains compliance standards. These advantages contribute to streamlined workflows and enhanced information management within your organization.
Enable in-office employees to scan and share documents via email or to cloud storage for remote employees to access and collaborate on.
Support a Paperless Office
Bridge the gap between analog and digital processes by scanning paper documents into digital files, minimizing physical document usage and storage.
Easily enable scanning at every printer in your environment from a centralized management system.
Key Insights and Reporting
Get visibility into all user scan activity within the Admin Console to manage security and improve workflows.
How it Works
PrinterLogic's Scanning Features
Enable users to digitize paper documents and easily share through email or to a cloud storage location (Google Drive, Box, OneDrive, or SharePoint) for improved accessibility and collaboration across your organization.
Digitize Your Documents
Key Benefits of Simplified Scanning
Standardize the scanning experience for end users with PrinterLogic’s embedded Control Panel Application.
Oversee all MFDs, user groups, and print and scan activity from our Admin Console.
Cloud Storage Integration
Empower users to utilize cloud storage folders for greater document accessibility in a hybrid workplace.
Zero Trust Security
Authenticate users at all MFDs before they scan via username credentials with a PIN or badge swipe.
Meet industry standard requirements when scanning and sending personal or sensitive information.
Access all scan activity based on device, user, group, or department within the Admin Console.
“I love PrinterLogic, it helps centralize everything I need while also providing new innovative ways to keep the company up to date with printing.”
System Administrator III
More about Simplified Scanning with PrinterLogic
Scan To Email
Get more details on supported manufacturers, configuration, and additional benefits from our Scan To Email feature.Learn more
Scan To Cloud
Find out more about security, supported file types, and integrations of our Scan To Cloud feature.Learn more
Why We’re Excited About Simplified Scanning. And Why You Should Be Too.
Discover why PrinterLogic’s Simplified Scanning solution is great first step for your digital transformation journey.Learn more
Simplified Scanning FAQs
What does the Simplified Scanning solution currently include?
Simplified Scanning is a part of your SaaS Core license that includes Scan To Email and Cloud, with additional planned scanning capabilities, such as Scan To Mobile and Network, and Optical Character Recognition (OCR).
Can I support Simplified Scanning in my environment?
Scan To Email and Cloud is available for PrinterLogic SaaS customers. Support for the PrinterLogic Virtual Appliance will be available at a future date. PrinterLogic Webstack is not supported as the product reached End-of-Life in February 2023.
How are my documents kept secure during scanning?
All users are required to authenticate their identity with the Control Panel Application (CPA) at their multi-function printer before using any Scan To features. PrinterLogic does not retain any scanned files to maintain compliance with compliance standards and requirements, except the metadata of the job for reporting purposes. All scanned files and emails are encrypted, ensuring your documents remain secure from the scan tray to the destination.
What is the maximum file size for sending scans through email?
The current file size maximum is 20MB in this version of Scan To Email. Any scans larger than that size cannot be sent via email. We are working on allowing you to configure your own SMTP and set a file size maximum for your organization. In the interim, we recommend choosing a cloud storage location or separating documents and sending them in smaller batches through email.
Can I see what scanning activity has been happening in my environment?
You can access the Simplified Scanning Jobs report in the UI and view all user activity, including the username and workstation initiating the job, time of the scan, and additional scan job details.
What file types are available for scan and upload?
File types are supported based on the MFD and cloud storage provider capability, with common formats being TIFF, PDF, and JPEG.